At Charles String Truck Insurance Agency, we understand the complexities involved in recruiting CDL drivers. In this blog post, we’ll dive into the essential elements needed for hiring CDL drivers, ensuring compliance and efficiency throughout the process.


  1. Comprehensive Driver Application:

Begin by obtaining a detailed driver application that covers all necessary information. It’s crucial to collect consent for various aspects, including Motor Vehicle Records (MVR), Clearinghouse Query, Pre-Employment Screening Program (PSP), and more. Additionally, ensure you have a copy of the driver’s CDL on file.


  1. MVR Review:

Thoroughly review the driver’s MVR for any accidents or violations. If the driver provides their own MVR, it should be no more than 30 days old. While this scenario is uncommon, it simplifies the process. Conducting a CSA Clearinghouse query is also imperative to ensure compliance.


  1. Verification of Employment (VOE):

Contact the driver’s previous employers to verify their employment history, paying particular attention to the dates. Some recruiting software may offer this service, streamlining the process. Consider exploring these options to expedite the hiring process. TenStreet, for example, provides employer verification services at an additional cost.


  1. Optional Components:

While not mandatory, consider implementing additional components for enhanced driver screening. The Pre-Employment Screening Program (PSP) offers valuable insights into a driver’s crash and inspection history. Additionally, a pre-employment drug test is essential, and any failed tests must be reported to the FMCSA Clearinghouse, resulting in immediate cessation of the hiring process. Enrolling drivers in a drug and alcohol consortium is also necessary to comply with regulations.


  1. Driver Qualification File:

Maintaining a comprehensive driver qualification file is crucial for compliance and record-keeping. Include the following documents: a copy of the CDL, medical certificate, driver’s application (including consent forms), MVR copy, accident register (if applicable), and an annual MVR update. Coordinating the MVR updates with your insurance renewal will impress insurers and facilitate quicker quotes.


  1. Additional Documentation:

Depending on the type of driver employment (employee or independent contractor), you may need to collect additional documentation. This can include employment agreements, contracts, lease agreements, or lease contracts. Ensuring you have copies of all relevant documents will contribute to a smoother hiring process.

By following the essential requirements discussed above, you can streamline your recruitment process and ensure that your drivers meet the necessary qualifications. Remember, the team at Charles String Truck Insurance Agency is here to support you every step of the way. Schedule a call with us today for any assistance you may need, including insurance quotes and guidance throughout the hiring process.

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Categories: Fleets, Semi Trucks

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About the Author: Charles String

Our goal is simple; Help people start trucking companies, and keep them rolling. With my experience in transportation, I quickly decided to specialize in trucking insurance. It’s much more my speed and comfort zone: demanding, hectic, stressful…all the necessary ingredients to maintain my interests.